Dutchess BOCES
Vision, Mission, Goals & Activities
2007 - 2008
Vision
Dutchess BOCES is recognized for its premier educational and support services providing quality and cost-effective solutions for our community. We promote an organizational culture fostering collaboration, innovation, efficiency, excellence and leadership that is embraced by BOCES and its community.
Mission
Dutchess BOCES provides leadership in raising all Dutchess County students' academic performance to a level that meets or exceeds the New York State Standards. This will be done through focusing available resources in new ways that enhance leadership in our schools, promote strategic data driven decision-making, and provide services and programs needed by county schools to fulfill this mission. We continue in our mission of collaborating with other community agencies for the betterment of county residents to meet the educational needs of all citizens.
Goals
Goal #1: Update the Strategic Plan
1.1 Activity: The District Superintendent will conference personally and individually with all Cabinet members and other divisional administrators and appropriate staff to assure that each divisional component of the BOCES strategic plan is updated on or before November 1, 2007.
Outcome: Each component of the strategic plan will include reference to Goals #2 and #3 below. Also, each component will include actions plans for each planning subset, and expected completion dates with specific staff assignments.
When: On or before December 1, 2007, and copies will be presented to the Board on or before January 1, 2008.
Measurement/Appraisal: Measures will vary by division, but in general they will address the growth of business volume with component districts and other clients. A summary report will be presented to the Board as part of the District Superintendent’s self-evaluation in May 2008.
Goal #2: Interdivisional Goals and/or Projects
2.1 Activity: The “Enterprise Group” visited another intermediate unit in Connecticut and brought back the idea to require every division to have at least one division goal that interfaces with another division. It was agreed by consensus in a June 2007 Cabinet meeting to adopt this idea for Dutchess BOCES in 2007-08.
Outcome: Division/department managers will meet with their supervisor to discuss and develop one or more interdivisional goals to be accomplished during the 2007-08 school year.
When: Goal drafts completed by October 1, 2007. All interdivisional goals presented to the Cabinet Advisory Council at its October meeting Substantial completion on or before April 1, 2008. Substantial completion on or before April 1, 2008.
Measurement/Appraisal: Metrics necessarily will be “customized” for each goal, but since most will target growth of “market share” such growth should be fairly easy to measure. For those goals whose purpose is to build capacity by sharing resources, that capacity needs to be described specifically. A summary report will be contained in the District Superintendent’s self-evaluation in May 2008.
Goal #3: Marketing
3.1 Activity: The agency has long recognized that like all entrepreneurial organizations, there is no such thing as stasis--there is only growth or decline. So growth is the obvious goal--for each division and service, either by extension or enhancement of existing services, or by the opening of new services.
Outcome: The Communications and Grants Research Division (CGR) will assist all other divisions develop a marketing plan customized for each division and fitting appropriately with needs and opportunities current in 2007-08. This assistance will satisfy Goal #2 for CGR.
When: All divisional marketing plans to be completed by November 1, 2007.
Measurement/Appraisal: Measures will vary by division, but will include both subjective opinionnaire data and more objective data about business growth resulting from marketing. A summary report will be made in the District Superintendent’s self-evaluation in May 2008.
3.2 Agency-wide marketing activities will occur whenever and wherever any representative of the BOCES is interfacing with representative(s) of the component districts.
Detail: This activity should recur, however directly or subtly, at all monthly or quarterly meetings with County School Boards, Component Superintendents and Business Managers, Curriculum and Instruction Administrators and technical advisory committees.
Outcome: Agenda and minutes of these meetings should reflect marketing- Related topics.
Measurement/Appraisal: The Cabinet Advisory Council (CAC) will appraise this goal and placed on the CAC agenda on a quarterly basis. The CAC will be asked to evaluate progress to date and make suggestions for modifications or additions to various strategies. A summary report will be included in the District Superintendent’s year-end self-evaluation in May 2008.
Goal #4: Facility Study
Introduction: The need for viable alternatives to our current facility use needs no rationale here, considering rentals exceeding one million dollars annually, and given our various negative experiences with landlords over recent years. The proposal here is to consider at least three concepts for addressing alternatives. Concept One is to engage in new construction on the Salt Point Campus enabling virtually complete centralization of services and personnel. Concept Two is to locate alternatives to some or all of our current rental property to reduce rental overhead and enjoy more satisfaction from landlords. Concept Three is a blend of Concepts One and Two, with partial new construction at Salt Point and partial rental from either current landlords or from new rental properties.
4.1 Activity for Concept One: Complete a preliminary survey of the viability of this concept using the services of Mr. Rothman.
Outcome: Seek short-term extensions of current leases to adjust expiration dates to be co-terminus, probably in 2010-2011; conclude a series of interviews with BOCES personnel to outline educational needs; review available rental alternatives; study the four architectural concepts from Rhinebeck Architects; research the legal implications for seeking voter approval for new construction; and draft an outline of the “business” rationale for ending leases.
When: Final preliminary report from Mr. Rothman to the Board by mid-year (December or January).
Measurement/Appraisal: Final report on-time and containing sufficient information for Board decision on viability of Option One.
4.2 If the Board approves Concept One, develop action plans to proceed. Absent Board approval, proceed to 4.3
4.3 Activity for Concept Two: Begin with the Rothman survey data about available properties in the county, with Board decision as to continued retention of Mr. Rothman. If retained Mr. Rothman’s report should be presented with recommendation of the District Superintendent to the Board in the spring, 2008. If the Board approves that recommendation, subsequent steps would be to develop action plans for implementation. Absent Board approval, proceed to Concept Three, move to 4.4 below.
4.4 Activity for Concept Three: Drawing from information and data gathered in the studies for Concepts One and Two, develop an action plan to propose implementation of a blended approach to facilities use. Bring a recommendation to the Board before the summer of 2008.
Adopted: September 2007
